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Slide #1) What does Basic Class 2 cover?

 Answer - The Basic Need-to-know and do to operate:

1. Computer, E-mail, and Internet. : - Your link to the World!

2. Windows XP Operating System. ÿ - The lifeblood of a Computer!

3. Microsoft Word Program.            2 - The Workhorse of the Computer!

Prerequisite – attended “Basic Class I”

Slide 2) Some Review from “Basic Class I.doc!

    1.  Can you change font type, size and color, by right
         clicking a pre-selected string of text? {Let’s try it!}

    2. Can you create a letter in Microsoft Word and copy and paste it
       into an e-mail text body?   {Let’s try it!}
 

Slide #3) What is a “File”?

          2  “A file is a collection of information or instructions”.  2                                      

There are 3 main types of files:

1.     Windows  files are called……… “System” files.

2.     Application files -also called…. “Program” files.

3.     Personal files are called ……… “Data” files.

Slide #4) What are personal “data” files?

Answer: Files that you created or copied:

Ø     A letter, or e-mail you sent or received;

Ø     Birthday or anniversary Cards;

Ø     New year’s party flyer, or banner;

Ø     Photo you created, or scanned;

Ø     Web (Internet) graphic or text you copied;

Ø     Address list (called a database);

Ø     Address Labels;

Ø     Finance chart or Tax forms; OR

Ø     Audio, music, or video you created/copied.

Slide #5) A File has a descriptive name and a 3-letter extension.

This is the file that we are using now:

   “_PCC Web Site Basic Class 2.doc”

                        ê                          ê

    Descriptive File Name   File Extension

The extension {.doc} identifies “Microsoft Word”

as the Program that the file was created in.  

Note: Point out that the underscore (_) at the beginning of file name prioritizes the file to display at top of file list in Windows Explorer.

Slide #6) How files are identified:

µ Files are associated with the program that was used to create the file.

 µ File types (like .doc) are logged into the computer’s Registry.

    “Master Address List.wdb” This file was made using the

     Works DataBase program.

  Slide #7) Where can I find a list of file types and their extensions?

   Answer: Page 74 in “Windows Guide For You”

   2 Files with .exe extension are Programs.

Let’s find out what program “Sol.exe” opens.

a. Press Windows key to display Start menu;

b. Click “Run” menu choice.

c. Type “Sol”; click “OK” to see what happens.     

Now try Start> Search and type “sol.exe” to see what comes up.

Note: While Solitaire’s window is open – review sizing and move window around.
Place mouse pointer over 3 buttons in upper right corner of Window to find out what they do. Close Solitaire window.

Slide #8) Let’s examine a (.jpg) file, which Digital Camera users love to use!

To open a {.jpg} file:

    a. Open Start menu by pressing Windows key ÿ

    b. Click My Documents> Click My Pictures sub-folder.
    c. Click on a couple .jpg files to open them.

Note: How many .jpg files are stored in Computer? Click Start> Search (Search *.jpg)

Slide #9) What are the 3 main types or Addresses?

Notes:

1) When “Calculator” is found – point to the (*.exe) file and view tip.

2) Right click it and click Properties to also find its address.

3) Then click on file to show that it will open from Search menu. Close file.

Slide #10 The Computer Address to the calculator program is:

C:\­Windows\System 32\calc.exe

          é      é                é              é        é

(C: Drive) (Folder) (Sub folder)  (File Name) (Extension.)

Slide #11 Win XP permits multiple user accounts.

J J J J

 ÿ The top-level document name folder is:

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     C:\Documents and Settings.

    J The account user’s folder is a subfolder. ê

       C:\Documents and Settings\User Name

+ The full address to one’s “My Documents” folder is:

C:\Documents and Settings\User Name\My Documents

Note:

1.     Open Windows Explorer by right clicking Start button.

2.      Scroll up and click Documents and Settings and browse to show the full address to a file under My Documents. 

Slide #12 Shortcut to My Documents folder.

For your convenience – Microsoft has placed a shortcut to My Documents folder located on the top of the Windows Explorer program display.

And -

J Each user account can display a shortcut to “My Documents” folder on the Desktop in addition to one on Start menu.

Note:  

1. To place a shortcut to My Documents on Desktop –

     a. Right click Desktop; click Desktop Tab.
     b. Click Customize Desktop; place check in My Documents and click OK.) OR

2. Click Start button; right click My Documents menu item and click
    “Show on Desktop”. OR

3. Right click Start button; click Properties; click Customize; click Advanced; and scroll to My Documents and click “Display as a link”.  

K This guy gives me too many alternative ways to do a simple task! L

Slide # 13 Is the primary program used to store and retrieve your files and folders.

Within “Windows Explorer” program you:

Ø     Create, Move, and copy personal folders and data files.

Ø     Download (copy) files, text or images from the Internet.

Ø     Move images from your digital camera into “My Pictures”
or a sub-folder under “My Pictures” folder

Notes.

1) Hold down Win key ÿ and press “E” key to open Win Explorer
    at My Computer display.

2) Click “C” drive to open it. Select My Documents to show its contents
    in right window pane.

3) Show Task Pane menu or Folders view by clicking “Folders” button
   on Explorer tool bar.

4) Briefly mention 2 column display. Select a file in right window pane, and

5) Press “Home” key. Press “End” key to show structure of Windows
    from top to bottom. Note address shown at each end. 

6) Close Win Explorer window by clicking [X].

Slide #14) In Chapter IV “Tutorial Training Tasks” – You will:

1.  Build your own personal “File Cabinet” by:

Ø     Creating your own personal Folders  1

Ø     Creating your own personal data Files.

2. You will Copy a file or photo to an external disk:

Ø     To give it to a friend – or

Ø     To store it elsewhere for security backup.

3. Make Desktop shortcuts to files, folders or photos.

4. Rename and Delete personal folders & data files.

Notes. Instructor demonstrate following items in Win Explorer:

      1)   Press Windows Key; Right click Start button and click “Explore”.

      2)   Point out Address Bar. Click on “Up One Level” button on Tool Bar
            noting change in address each time - starting from Start Menu up to
            C: Drive icon.

       3)  Scroll down and click a Folder. Show its files in right windowpane.
            Open any file. Close it. Minimize Explorer to Taskbar.

Slide #15. Design and fill your own File Cabinet with data that you created, or copied from others via Internet or e-mail, or store your old or new photos.

1 Folders are stored in your personal File Cabinet. Folders hold a group of files (Just like a paper folder). Contents of selected folder are displayed in Right windowpane of Explorer. A Sub-folder is “nested” under its “parent” folder. A Sub-folder also holds a group of files.

Notes.

1) Right click Start Button and click “Explore”. Demonstrate above.

2) Show how clicking the (+) next to folder expands, revealing sub-folders.
3) Minimize Explorer to the Taskbar. Click Icon to return Explorer display.

4) Check address in Address Bar. Click Up one level and Back/Forward buttons.

Slide #16. Let’s Review for a drill.  L Again? Who needs one?

For example - The “Windows Operating System”

Has its own folder, sub-folders and files.

Notes: To show structure of a folder:

    1) Press Windows key and tap “E” to open Explorer if not open.

    2) Click C: drive and click Windows Folder and show all of its sub-folders
        and files.

    3) Leave Explorer open for next 2 slides.

Slide #17. Let’s Create a Folder under My Documents folder.   (Tutorial task #28)

To do this:

a.      Click “My Documents” folder to select it;

b.     Click File menu; point mouse to New; click “Folder”.

c.      Type folder name “Health Notes” – press the Enter key.

Notes.

1)   Point out Folder and Task views again.

2)  Also show menu item Make a New Folder under Task view.

Slide #18. Creating a blank file to use as a template.

To create a blank Word file - (Like Tutorial Task #29).

    a. Click “Health Notes” folder to select it.

    b. Click File Menu>New and click “Microsoft Word Document”;

    c. Click on Document 1.doc file to open it.

Slide #19. Now type Doctor’s instructions in Document 1.

                       (Document 1 file is open from last task.)

1) Type - “Take an aspirin and call me in the morning.”

2) Click File Menu> “Save As” to name and save file.

3) Type “Doctor’s Prescriptions” and click “Save”
4) Finally Close file by clicking red [X] upper right corner.

Slide #20. Open "Health Notes" folder, then open file.

(Windows Explorer is open from last task.)

1) Click “Health Notes” folder to select it.

2) Click “Doctor’s Prescriptions.doc” to open file.

Note. Hold down Windows key and tap the “E” key to open Explorer, if not open. Demonstrate the above. Leave Explorer open for next task.

Slide #21.  Create a Desktop Shortcut.

To create a Desktop shortcut to “Health Notes” folder and open it from    Desktop shortcut:

1. Right drag the “Health Notes” folder from left windowpane of Explorer and drop it on an open spot on Desktop.

2. Release mouse button. Click “Create Shortcut here”.

3. Click on shortcut to open “Health Notes” folder.

Note.

Point out Explorer window must be in the Restore position to reveal an open spot on Desktop.

Slide #22. Copy “Doctor’s Prescription.doc” file to an external disk-Floppy, Thumb drive, CD or DVD.

To do this:

a. Open Explorer and scroll to and click on “Health Notes” folder to select it.

b. Right click “Doctor’s Prescription.doc”

c. Trace mouse to “Send To” menu.

d. Then trace mouse to and click Floppy (A:) or Thumb drive.

 

Slide #23. Now copy (upload) “Doctor’s Prescription” file from Floppy to a Training Folder using Right Drag and drop method.

    a. Scroll to and click Floppy (A:) to select it.

    b. Right drag and drop Doctor’s Prescription on a Club Training Folder
        and release mouse button.

   c. Click “Copy here”.

Slide #24. Don has created 16 personal folders directly under his “My Documents” Folder as displayed below.

Slide #25. Explorer is open displaying Don’s non-personal folders created directly under Hard Drive (C:). 

Slide #26  N Beware! N Beware! N Beware! N

µ You may safely delete any folder or file that you created or copied

µ If you want to delete a whole program – Do it through the Start menu, Control Panel then click “Add or Remove” Programs. To close window click [X]   

Note. Instructor press Windows key ÿ then demonstrate bringing up
Start Menu> Control Panel and click “Add or Remove Programs”.

Then click Folder Options or one or two other control panels to illustrate
opening Control panel tasks.

Slide #27. What do you do if a program stops, or hangs up?

Answer = isolate faulty program.

Note. Hold up spare Keyboard and point to keys mentioned. Now demonstrate as you would if a problem existed! Then close Windows Task Manager without further action.

Slide #28 Identify items on MS “Word” program’s title bar.

{Instructor: Open Word and click View menu >Toolbars and uncheck Standard & Formatting tool bars.}

1. Point to Title Bar – File name + Program name                             

2. Hover mouse pointer upper right top to bring up a “Tip” to
    identify three Window control buttons.

3. Click icon in upper left corner of Title bar to bring up menu
    of three button control functions.

Slide #29 Examine Word’s Menu Bar.

1. Discuss contents of Menu bar. Mention that you must think “functionally” when deciding where to look for a menu choice – like “File” menu to do things to the file itself. Or “Format” to change (format) something like fonts, or paragraphs, or borders. 

2. Click on each items of Menu Bar to bring up drop down menu. The
   Menu bar contains all commands & choices. You can
   do everything from Menu bar.

3. Locate in Edit Menu – Keyboard Shortcuts for Cut, Copy
   and Paste.

Slide #30 Open and examine “Standard” Tool Bar

1. Open Standard toolbar – Click View Menu>Toolbars and
    place check opposite Standard.

2. The Standard toolbar contains handy buttons to do
    “Primary Functions” to help you work faster.

1. Open Formatting Toolbar – Click View Menu>Toolbars and
    place check opposite Formatting.

3. Point to identify “Cut-Copy-Paste buttons”.

4. Point to identify “Bold-Italic-Underline” buttons.

Slide # 32 Other useful Text-based tools  

1. Vertical Scroll bar

ü     Click arrow buttons to make “one sentence” change; and Click above or below slider bar to move to next screen.

ü      Drag slider bar to make large changes)

2. Status Bar—Displays page numbers and text location.

3. Ruler – To display Ruler – Click View menu> Ruler

Slide #33 Now Hear Yea! Remember this!

ICommands available on menus and Toolbars are also
  available in the Right click menu for the object selected.

IChapter VIII has a full explanation of using a
    Word Processor Program.

IHas anyone found the keyboard key to open the
   “Right Click” shortcut menu? 

Slide #34 Review Question!

What are the two important tools or tasks that are usable in all programs, e-mail and Internet?

1)      “Right click” to being up a menu.

2)      “Cut and Paste” and “Copy and Paste”!

Slide #35 Why should I know multiple ways to cut, copy and paste?

Ans. To enhance your ability to use computer to the fullest.”

�  Using Menu Bar –  Edit menu for Cut/Copy Paste.

?  Using Keyboard Shortcuts (Only way creating e-mail and
      on Internet)
          Ctrl key + “X” for “cut”-- move an object.
          Ctrl + “C” for Copy and
          Ctrl key + V to Paste.

?  Clicking Buttons on Tool Bars {"} Cut, Copy {4} and Paste.

  Using Right Mouse button 8 to bring up shortcut Menu.

Slide #36  More Review  L “You know what I am thinking”!

What is an Internet Service Provider (ISP)?
 

Main purpose of ISP is to provide access to an e-mail or instance messages program, and access to the Internet via the “Browser” Program like Internet Explorer (IE)

ü     Windows Explorer is the program to browse inside your computer and Internet Explorer is the program to browse the Internet. Open IE now to demonstrate.

Slide #37 Downloading (copying) from Internet Web Site

You can “grab” (copy) Internet or e-mail images:

ü     Right click the image and click menu item “Save Picture as” to make a copy in your hard drive.

ü     Right click image, click “Set As Wallpaper” to make it the background image on your desktop.

You can “grab” (Copy) any text passage from e-mail, Web page, text or images from any program, folder or file.

Let’s copy this sentence and Paste it below:

          1) Select the text or image by dragging over it;

          2) Right click it to bring up menu;

          3) Left click menu choice “Copy”. Where is copy being held?}

          4) Right click place where you want the text to
            go, and left click menu choice “Paste”. 

Slide #38 Remember – Addresses must be letter perfect!

Slide #39 Time to review again structure of a web site address.  

.com         The server (computer) is used for commercial purposes.

Notice that in the above web address - It is all lower case letters and no spaces! Open Microsoft’s Web Site by typing  www.microsoft.com  in an address box like Start>Run

Slide #40  What do you need – (in addition to a computer)

To send Don an e-mail letter?

1)    “Modem” to tie computer to telephone line, (or cable, or  “Wireless” or Satellite)

2)    An account with Internet Service  Provider 

          (Like AOL, MSN, or others like Wireless )

3)    Don’s E-mail address

Slide # 41 Composing e-mail using Outlook Express, which is Internet Explorer’s E-mail Program.

Check out Don’s Local Folders. Note that TWA INFO LIST is selected.

Slice #42 To copy a bit of text from an Internet Web site or e-mail.

   a. Drag over the text passage to select it.

   b. Hold down Ctrl key and tap the “C” key to copy text to the reserved
       section of memory called “Clipboard”.

   c. Paste the text into a new word processor file, or an
       existing file, or into a text box of a new e-mail letter.

What is the first, second, and third thing that you should do to the above New Message dialog box before typing in or pasting in message?

1)    Maximize Window by clicking center button upper right corner.

2)    Click “To” and enter the address of the recipient.

3)    Type in subject!

Slide #43 “Shortcut is a Link” (Jump start) to get there quickly!

Shortcuts are a powerful means of going from Desktop straight to a computer program, personal folder, file, or any e-mail or Internet address in the world.

Review Question:  How do you create a Desktop shortcut to this file “Basic Class 2.doc”?

?  Locate file, place mouse pointer over file to select it; then click
     right mouse button.  Finally click “Desktop Shortcut”. OR,

� Right drag file and drop on Desktop – then click “Create a Shortcut Here”.

Notes.

1) Demonstrate creating a Desktop shortcut to this file.

2) While Explorer is open – right click My Documents.

3) Click Properties and check out full address of My Documents.

Slide #44 There are several ways to do a task! 

Ø     Start Menu;

Ø     Menu bar within program;

Ø     Standard or Formatting tool bars;

Ø     Keyboard shortcuts; And

Ø      Desktop shortcuts using Mouse.

C We introduce all of the above but normally teach the simplest way!

C Until you are comfortable using your computer stick to simplest way as you remember it!

Slide #45 Does anybody know how to create the shading above?

a.      Drag over to select area to add shading.

b.     Click Format menu item.

c.      Click Borders and Shading – click Shading tab.

d.     Under patterns – scroll down to shading desired and click it and OK. 

Slide #46 Preparations for “Hands-on” keyboard personal training.

System Restore – You can turn back the clock to a time prior to the time a problem arose. It only restores System Settings, not data that you created or copied.

Slide #47

Now you are ready to begin Hands-on training.

Study pages #99-133 of Windows Guide For You.

Created by: Don Crowley  JJJJJ  

   Revised: November 27, 2006

 #47.