ARTICLE I Club Organization
Section 1.
The name of the organization shall be known as the
Paradise Computer Club.Section 2.
The purpose shall be to provide an environment that will allow the Residents of Paradise to effectively, efficiently and equitably use the computer and equipment provided by Paradise Computer Club.
The Club shall encourage and promote training and understanding in use of computers and associated software by the presentation of programs and other activities for the benefit of experienced users as well as novice members.
Section 3.
This Club shall be a non-profit organization.
Section 4.
A. Use of computer equipment will be limited to qualified Paradise Computer Club members only.
B. Copying of copyrighted software shall be prohibited.
Section 5.
The membership shall be limited to residents of Paradise RV Resort, located in the city of Peoria, with the mailing address of Sun City, AZ 85373. Members moving out of Paradise RV Park may retain their membership until the end of their current annual prepaid dues period.
Article II Dues and Assessments
Section I.
A. Annual dues for the period of October 1st to September 30th shall
be proposed by the Executive Committee and voted on by the membership.
B. Club business meetings and general meetings may be attended and visited by interested persons without charge.
C. Assessments, if necessary, shall be voted on by the membership.
Article III OFFICERS and their Duties
Section 1.
Club Officers shall consist of a President, Vice-President, Secretary, and Treasurer.
A. President - shall be responsible for leading the Executive
Committee,
presiding at Club meetings and directing the activities of the Club.
B. Vice - President – shall preside in the absence of the
president and be responsible for adherence to the
by-laws.
C. Secretary- shall take and present the minutes of the Business Meeting and complete other necessary club correspondence.
D. Treasurer – The Treasurer shall receive all income and disburse all funds, keeping records of receipts and disbursements and shall submit an oral report at the monthly Business Meeting.
Officers Absence.
1. The temporary absence of an officer (sickness, vacation, or
necessary absence) may be filled with an interim officer appointed
by the President or the Vice-President.
2. A permanent vacancy will be filled for the remainder of the
year,
with an interim officer, appointed by the Executive Committee.
Article IV Committees
Section 1.
A. The EXECUTIVE COMMITTEE shall be comprised of the Club Officers, the immediate past President, the Chairpersons of Committees listed in Article IV, Section 1 Article A. 1. In the event the past president is no longer available, the order of succession would be Past Vice president, Past Secretary, Past Treasurer. The Executive Committee shall meet at least monthly, November through March.
1) The Executive committee is responsible for maintaining the
following
standing committees and appointing the chairpersons of each:
1. Training - PC
2. Training - MAC
2. Equipment Maintenance
3. Computer Room Supervisor
4. Library
5. Social Services
6. E-Mail Messages
7. Information Coordinator
8. SIG Coordinator
9. Programs
10. Membership
11. Web Master
13. Side Kick
2) The Executive Committee is responsible for the approval of the Operations Manual. The manual shall contain details of the responsibility and functional guidelines of the standing committees and the general activities of the Club. The contents of the Operations Manual will be consistent with the by-laws and reflect the wishes of the majority of the Club.
Article V Finance and Budget
A. The Club shall maintain an account at a local financial institution.
B. All
Club checks must be signed by the Treasurer or
President.
C. Expenditures of up to $200 may be pre-authorized by a majority
of the Executive Committee. Expenditures exceeding $200 must be
approved by the members at a regular Club meeting.D. An annual audit of the Club’s books shall be completed by an Auditor
commissioned by the Executive Committee. This written report shall be
submitted to the membership at the Annual Meeting.
E. The records shall be maintained at Paradise RV Resort at a location
determined by the Executive Committee.
Article VI Elections
Section 1.
The Elections of Officers for the following year shall be held at the annual
Meeting in March, and the newly elected officers will assume their duties
beginning April 1.
Section 2.
The Nominating Committee shall consist of the Past President and two other members selected by the Executive Committee. This committee shall begin their search for nominees shortly after the January business meeting. A slate of nominations will be presented at the regular weekly meeting prior to the February business meeting.
At the February business meeting, that slate of nominations will be put into nomination. Nominations may also be made from the floor at that time. All nominees must have previously agreed to serve. Election of Officers will be held at the annual business meeting in March.
Article VII Meetings
Section 1
.A business meeting shall be held once each calendar month, November through March on the second Saturday of the month. Additional meetings may be called by the President.
Section 2
At any business meeting, a quorum shall consist of a minimum of two officers and twenty percent of dues paying members, that are currently registered and living on site, in the park.
Section 3.
The meetings will be conducted in accordance with Robert’s Rules of Order.
Article VIII Voting
Section 1.
Matters of current business may be presented, discussed and voted on without previous notice.
Section 2.
A proposed amendment to the by-laws must be made in writing, at least one business meeting before the meeting at which it is to be voted upon. A meeting to vote on any amendment shall take place only during the active Club period between January 1 and March 31. An affirmative vote by two thirds of the members present shall be required for passage of the proposed amendment.
Section 3
Except the procedure for voting on by-laws changes, voting shall be done by voice vote, a show of hands or secret ballot at the discretion of the President. An affirmative vote by simple majority of those present, shall constitute passage of any motion or resolution.
Article ix Dissolution of club
Section 1.
In the event the Club is dissolved, the existing Club assets are to be
distributed in a manner voted on by the members at a meeting conforming
to Article VII of these by-laws.